How to Plan the Ultimate Destination Wedding

November 21, 2023

How to Plan the Ultimate Destination Wedding

Your No-Stress Guide to an Unforgettable Wedding Away from Home

Imagine saying “I do” with your toes in the sand, on a cliffside in Italy, or in front of a historic castle. Sounds like a dream, right? Destination weddings turn your big day into an unforgettable experience, not just for you but for your guests too. However, planning a wedding from miles away? That’s a whole different challenge.

The good news? You don’t have to navigate it alone. This guide will walk you through every step of planning the perfect destination wedding—without the stress. From picking the right location to managing your budget and keeping guests happy, we’ve got you covered.

Table of Contents

1. Introduction

2. Choosing the Perfect Location

3. Budget Breakdown: How Much Does a Destination Wedding Cost?

4. The Best Time to Get Married in Your Dream Destination

5. How to Plan a Destination Wedding From Afar

6. The Most Popular & Unique Wedding Destinations in 2025

7. Insider Tips From Real Brides and Wedding Planners

8. Common Mistakes to Avoid

9. The Ultimate Destination Wedding FAQ

10. Final Thoughts: Is a Destination Wedding Right for You?

What Is a Destination Wedding (and Is It Right for You)?

A destination wedding is any wedding held away from your hometown. This doesn’t necessarily mean flying halfway across the world—it could be just a few states away or in a different part of your country. The idea is to combine your wedding with a mini-vacation for you and your guests.

Why Do Couples Choose Destination Weddings?

1. Scenic Backdrops: Whether it’s a tropical beach, a vineyard, or a historic city, the setting adds magic.

   
   

2. Intimate & Memorable: Most destination weddings have smaller guest lists, making the event more personal.

   
   

3. Built-In Honeymoon: No need to travel again after the wedding—you’re already in paradise!

   
   

4. Less Stress on Details: Many destination wedding venues offer all-inclusive packages.

Is a Destination Wedding Right for You?

• You love to travel and want a unique experience.

• You’re okay with a smaller guest list (some people may not be able to travel).

• You’re flexible—planning from afar means some unexpected changes.

Who Should Reconsider?

• If you have a very large guest list and want everyone to attend.

• If you don’t enjoy handling travel logistics.

• If you’re on a super tight budget—travel costs can add up.

Choosing the Perfect Location

Your wedding location sets the entire vibe of your day—so picking the right one is key! If you’re considering a destination wedding, chances are you’re leaning toward a stunning outdoor setting like a beach, vineyard, or garden venue.

Why Outdoor Weddings Are the Best Choice for a Destination Wedding

Outdoor weddings offer natural beauty, which means you can save money on elaborate décor. Whether it's an ocean backdrop, a mountain view, or a charming garden, the setting instantly elevates your celebration. Plus, outdoor venues often feel more relaxed and intimate, creating a special experience for you and your guests.

Pro Tip: Always have a backup plan in case of unexpected weather—whether it's a covered pavilion, an indoor space, or stylish tents!

Key Factors to Consider:

1. Accessibility: Can guests get there easily? Are there direct flights? How long is the travel time?

   
   

2. Weather: Research peak seasons, rainy seasons, and extreme temperatures.

   
   

3. Affordability: Some locations seem cheap but have hidden fees.

   
   

4. Local Marriage Laws: Some countries require a waiting period or additional paperwork.

   
   

5. Guest Experience: Will your guests enjoy the trip, or will it be too expensive or complicated?

Underrated Wedding Destinations

Everyone knows Paris, Santorini, and Bali. But here are some fresh ideas:

Beach Destinations

• Isla Holbox, Mexico – A quiet, car-free island with white-sand beaches.

• Zanzibar, Tanzania – Crystal-clear waters & affordable luxury resorts.

Nature & Adventure Destinations

• Lapland, Finland – Say “I do” under the Northern Lights!

• Torres del Paine, Chile – Stunning mountains and adventure activities.

City-Chic Destinations

• Marrakech, Morocco – Vibrant markets, palaces, and desert backdrops.

• Kyoto, Japan – Traditional temples, cherry blossoms, and rich culture.

Pro Tip: Visit your wedding location at least once before the big day if possible!

Budget Breakdown: How Much Does a Destination Wedding Cost?

Worried about costs? A destination wedding can be more affordable than a traditional one—but it depends on where you go and how you plan.

• Average Destination Wedding Cost: $25,000 - $50,000

• Couple’s Travel & Stay: $3,000 - $10,000

• Catering & Drinks: $100 - $250 per guest

• Guest Accommodations (if covered): $150 - $400 per night

• Venue & Decor: $5,000 - $15,000

• Entertainment & Photography: $3,000 - $7,000

Where You Can Save Money:

1. Choose an all-inclusive resort (they often include decor, catering, and planning).

   
   

2. Pick a weekday wedding date (cheaper than weekends).

   
   

3. Use local vendors instead of flying in your own team.

The Best Time to Get Married in Your Dream Destination

You don’t want your wedding to be ruined by extreme weather or peak tourist crowds.

Best Seasons for Popular Destinations:

1. Caribbean & Mexico: December–April (avoid hurricanes June–November).

   
   

2. Europe (Italy, France, Greece): May–June or September–October (avoid peak summer).

   
   

3. Hawaii & Bali: April–June or September–November (less rain, fewer crowds).

   
   

4. Aspen & Sedona: Spring & Fall (avoid winter snowstorms and summer heat).

Pro Tip: Always check for major events (festivals, holidays) that might affect hotel availability!

How to Plan a Destination Wedding From Afar

Planning from miles away can feel overwhelming, but these steps will make the process seamless and stress-free.

1. Hire a Local Wedding Planner

A planner saves you time and stress by handling local vendors, language barriers, and logistics. If a full planner isn’t in your budget, book a venue with an on-site coordinator.

2. Send Save-the-Dates 12 Months in Advance

Guests need time to book flights and accommodations. Formal invites should go out 4–6 months before.

3. Visit Before the Wedding

If possible, plan a trip to meet vendors, tour venues, and do food tastings.

4. Check Marriage Laws

Some destinations have waiting periods or require extra paperwork. If it’s too complicated, consider doing the legal ceremony at home first and having a symbolic ceremony abroad.

Book Your Wedding Bands Early

Among the many details to consider, don’t forget your wedding bands! A common question couples ask is:

Who buys the wedding bands? Traditionally, the couple purchases each other’s rings. However, many modern couples split the cost or factor it into their overall wedding budget.

If you haven’t started shopping for rings yet, take time to Find the Perfect Wedding Ring Material that suits your style and lifestyle. Consider durability, comfort, and long-term wear—especially if you’ll be traveling often or working with your hands. From classic gold to modern titanium or platinum, choosing the right material ensures your ring will last a lifetime.

Common Mistakes to Avoid

1. Ignoring weather seasons – Don’t plan a beach wedding in hurricane season!

   
   

2. Not budgeting for hidden fees – Import taxes, vendor travel costs, and service charges add up.

   
   

3. Forgetting guest logistics – Make sure hotels and transportation are easy for everyone.

   
   

4. Not getting wedding insurance – Protect yourself from cancellations or emergencies.

   
   

The Ultimate Destination Wedding FAQ

Planning a destination wedding comes with unique questions, especially when it comes to guest logistics, travel, and traditions. Below are detailed answers to some of the most common concerns couples have.

1. Who pays for guests' travel and hotel stays?

Traditionally, guests are expected to cover their own travel and accommodation costs. Since attending a destination wedding often involves a significant financial commitment, it’s important to be mindful of your guests' budgets.

How to Make It Easier for Guests:

• Negotiate hotel block discounts: Many hotels offer group rates if you reserve a block of rooms. This makes accommodations more affordable.

• Give guests multiple lodging options: Not everyone can afford a five-star resort, so provide budget-friendly alternatives nearby.

• Offer a wedding website with travel details: Share tips on the best flight routes, transportation options, and local attractions to help guests plan efficiently.

• Consider covering some costs for VIP guests: If you have close family or a wedding party who might struggle with expenses, you could offer to cover a portion of their stay as a thank-you.

Pro Tip: Send out save-the-dates at least 12 months in advance so guests have enough time to budget and book their travel at the best rates.

2. How do I transport my wedding dress?

The last thing you want is to check your wedding dress in a suitcase, only for it to get lost or damaged. Always carry your dress onto the plane!

How to Travel with Your Wedding Dress Safely:

• Use a high-quality garment bag: Invest in a breathable, waterproof garment bag that protects your dress from wrinkles and spills.

• Check with the airline in advance: Some airlines allow brides to store their dresses in first-class closets or overhead bins. Call ahead to confirm.

• Fold it properly if necessary: If you must store your dress in a suitcase, wrap it in acid-free tissue paper and place it in a carry-on.

• Steam it upon arrival: Most hotels and wedding venues offer steaming services, or you can pack a portable steamer to remove wrinkles.

Pro Tip: If you’re having a destination wedding in a humid climate, consider choosing a lightweight fabric like chiffon or organza, which travels better than heavy silk or tulle.

3. Do I need a wedding registry if I’m having a destination wedding?

It’s totally up to you! Many couples opt out of a traditional gift registry because they recognize that guests are already spending money on travel and accommodations.

Alternatives to a Traditional Registry:

• Honeymoon fund: Instead of gifts, ask guests to contribute to an experience fund for excursions, spa days, or romantic dinners on your honeymoon.

• Charity donations: If you don’t need gifts, consider asking guests to donate to a cause you both care about.

• Experiential gifts: Some couples prefer guests to gift memorable experiences, like cooking classes, wine tastings, or photography sessions.

• Traditional registry with shipping to your home: If you still want gifts, choose a registry that allows guests to send items directly to your house—so no one has to travel with them.

Pro Tip: If you do have a registry, include a note on your wedding website letting guests know that gifts are completely optional and their presence is the greatest gift of all.

4. Should I book group activities for guests?

While it’s not required, planning at least one or two group activities can make the wedding feel more special and give guests a fun way to connect.

Fun Activities to Consider:

• Welcome dinner or cocktail party: A casual gathering the night before the wedding allows guests to mix and mingle.

• Excursions based on the location: Think snorkeling trips, wine tastings, city tours, or hiking adventures.

• Beach bonfire or sunset cruise: If your wedding is near the water, this is a great way to create unforgettable memories.

• Post-wedding brunch: A relaxed farewell meal lets you spend more time with guests before they leave.

  
  

Pro Tip: Offer guests free time too! You don’t want to overload their schedule—leave room for them to explore and enjoy the destination on their own.